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How To Send Encrypted Mail On Gmail And Outlook
By at November 11, 2017( 4 months ago )

How to Send Encrypted Mail On Gmail And Outlook

Sending an unencrypted email is often likened to a
postcard, in that anyone who wants to read it just
needs to look at it. Obviously this isn’t good,
especially when you need to send personal
information to someone else, such as your bank

The way to get total privacy is to encrypt your
email, and there are a number of ways to do that.
We’ll explain them, and we’ll show you a supremely
easy way to send an encrypted message that will
self-destruct 30 seconds after opening, just like in
Mission Impossible.

Bear in mind that most instant messaging services
are now end-to-end encrypted, including Skype,
WhatsApp and Facebook Messenger (plus iMessage
for Apple users). So if you need to send a private
message it may be just as easy to do so on one of
those services.

How can I send Encrypted email in Gmail and

Most of us use email because it’s convenient and
easy to retrieve from almost any device we own. So
it’s good to know there are options open to users of
Gmail and Outlook.


Back in 2014 Google announced that it was making
encryption in Gmail the default setting for all users.
This means that so long as you are using the
official Gmail apps or accessing Gmail through the
Chrome browser then your email is already

But, and this is a big but, this only holds true if
the recipient is also using Google apps. Once the
email leaves the Google servers, say when you
send it to your friend who uses Yahoo Mail, then
the encryption is no longer applied, as otherwise
the receiver wouldn’t be able to read it. So while
this is certainly a big step towards security, it does
leave some rather large holes that could
compromise your privacy.

Then of course there is the issue that Google itself,
or at least software created by the company, scans
your emails for keywords so that it can serve ads
that will be applicable to your interests. In many
ways it’s the price you pay for the free service.
Google of course maintains that the content is
never actually read by a person, but if you are
worried about the sanctity of the data it might be
better to use a plugin such as which
we explore below.


It’s not surprising to find built-in features for
encryption in Outlook for those with an Office365
subscription. Setting it up is a little more
challenging though, but then that is often the trade-
off with any security feature. The first thing you’ll
need to do is exchange digital signatures with your
recipient so that both of you will be able to
unencrypt the messages. To create these you’ll
need to follow the Secure email messages by using
a digital signature guide on Microsoft’s site.
With this accomplished you can write your email,
then when you’re ready to send it select Options >More Options > Message Options > Security Settings >
Encrypt message contents and attachments.

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Sadly these features are not available on or in the Mail app for Windows 10, as
they are restricted to paid subscribers.
What if I don’t use Gmail or Outlook?
There are a number of decent alternatives out there,
with Tutanota, Ghostmail, and Protonmail all proving
excellent options. At the moment you can have free
accounts on these, although they do come with
restrictions on usage in regards to the size of
emails you can send and the storage available.

Secure services either require the recipient to also
be a member of the platform, or to possess a
password you give them to unlock each email. This
might seem cumbersome when compared to the
likes of Gmail, but is a necessary level of security
that is very effective against hackers and
government agencies.

If you’re happy to use an IM style of communication
then Mega offer a secure chat feature as part of its
free cloud storage package. Again your recipient
would need to be a member, but as it doesn’t cost
anything and also affords you 50GB of storage, this
might actually be quite enticing.

Read Also: Nokia 8 Review: Features And Full

How do I send messages that self-destruct?

Another method is to use software that deletes the
messages shortly after they’ve been read. As an
example for how one of these secure message
service works we signed up to Snapmail, which
allows users to send ‘self-destructing text emails for
Gmail’. It all feels very James Bond, but is actually
quite easy to get to grips with and involves almost
no international villainy.

The first thing to do, assuming of course you use
Gmail, is to visit the Chrome web store and search
for Snapmail. When you’ve found it click the Add to
Chrome button and the extension will be installed.

Now click the three lines in the top right of the
screen and from the drop down menu that appear
select More tools>Extensions , then scroll down until
you find Snapmail and ensure that it is enabled.
To send an encrypted email you’ll need to launch
Gmail, compose your message, then you’ll notice
that there is now a Snapmail next to the Send
button at the bottom of the window. This means
you can choose to only encrypt certain emails
rather than every one, but remember that any sent
by Snapmail will automatically be deleted. Click the
Snapmail button to encrypt your message.

When the email arrives in your recipient’s inbox it’s
accompanied by the warning that it will self-
destruct 60 seconds after they open it. Sadly there
are no voice messages or puffs of smoke to add to
the drama.

It’s worth contacting the recipient before you send
the email, as the Snapmail one does look a little
suspicious, requiring you to click on a link. Usually
we’d advise strongly against this as it’s how most
phishing attacks take place, fooling the user into
clicking on a link to a false version of a website
where you unwittingly enter your account details.
But in this case it’s actually helping you instead.




Am Usman Moses Ojochegbe popularly called "Sir legendy" a typical Igala man from Kogi State. A man who's addicted to the internet, a self made guru, a phone Lord. The above listed led to the development of this great blog. Stay with us and devour our great contents.


2 Responses

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